Renting a Fukuoka City Gymnasium as a Group: Registration, Lottery 3 Months Ahead, Payment and Cancellation Fees (2026)

This page is general information. For your own booking, ask the Fukuoka City public facility reservation system service center or the facility.

To rent a gymnasium in Fukuoka City for a club or a tournament, you first complete user registration (in principle 10 or more members for sports facilities), then apply for the lottery on the 1st to the 14th of the month 3 months before the month you want to use. For use in February 2027, the lottery application period is November 1 to 14, 2026. Registration at a counter takes 2 to 4 weeks until you are notified, so a first-time group should count back from that.

What to look at depends on the reader.

• Renting a ward gymnasium, Fukuoka City Citizens’ Gymnasium or Momochi Gymnasium: register, apply for the lottery and pay through the Fukuoka City reservation system “Cominet” (steps 1, 2 and 3).
• Renting the Fukuoka City General Gymnasium in Teriha (Teriha Sekisui House Arena): this facility has its own reservation system, with separate registration and payment. Use is confirmed at the moment you apply, and the cancellation fee lines are different (step 1′ and the cancellation table).
• Booking a venue for a big yearly tournament: separately from the monthly lottery, the Fukuoka City Sports Association accepts requests in the previous year (see the section on tournaments).

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1. Fukuoka City gymnasiums have 2 reservation systems (Cominet and the General Gymnasium)

City gymnasiums (Chuo, Higashi, Nishi, Minami, Hakata, Jonan and Sawara, plus Fukuoka City Citizens’ Gymnasium and Momochi Gymnasium) are rented through the city’s public facility guide and reservation system “Cominet” (Japanese). Tennis courts, baseball fields and citizen centers use the same system.

The Fukuoka City General Gymnasium is booked through its own facility reservation system, which you reach from the facility use guide page of the Fukuoka City General Gymnasium (Japanese).

In both, if you are not registered as a user you can only look at availability and cannot apply from the system. Unregistered people apply directly at the facility counter. Sawara Gymnasium is closed for renovation work from October 1, 2026 to the end of October 2027 (planned).

2. Step 1: Cominet user registration (groups: in principle 10 or more members)

The registration types are “individual registration” and “group registration”. Individual registration is possible only for tennis courts, Clean Park sports facilities, gymnasiums (Fukuoka City Citizens’ Gymnasium, Fukuoka City district gymnasiums and Fukuoka City Momochi Gymnasium), music and drama practice rooms, the Akarenga Cultural Center and the Japanese garden. Renting a court by the court (“exclusive use”) falls on the group registration side.

For group registration, you register a representative and the members who will actually use the facility. The number of members is in principle 10 or more for sports facilities (5 or more for the Citizens’ Welfare Plaza and 2 or more for other cultural facilities). Sports facilities mean tennis courts, baseball fields, ball-game fields and gymnasiums (including gymnasiums in complexes).

Double registration is not allowed. You will not be registered if the names of all members match another group, or if the group name and the representative’s name and date of birth all match. A group applying for a fee reduction or student rate must have a majority of members who meet the requirement.

Applying at a counter has 4 stages.

• 1. Get the application form. Read the Fukuoka City public facility guide and reservation system user registration guidelines (PDF) (Japanese), and get the application form (a set of 3 sheets: financial institution copy, Fukuoka City copy, applicant copy) at a facility counter or on the internet. Groups also prepare a group member list. People using Japan Post Bank can only apply with the 3-sheet carbon-copy form at the counter.
• 2. Have the account confirmed at a financial institution. Fill in and stamp the form, and get the direct debit account confirmed (approval stamp) at a financial institution. Direct debit is possible at Japan Post Bank nationwide and at the head offices, branches and sub-branches of Fukuoka Bank and Nishi-Nippon City Bank nationwide. Fukuoka Bank and Nishi-Nippon City Bank return sheets 2 and 3, and Japan Post Bank returns only sheet 3 (the applicant copy).
• 3. Hand it in at the facility counter. The reception counter differs by the facility you will use. Take the application copy returned by the financial institution, something that confirms the applicant’s identity (driver’s license, health insurance card, My Number Card and the like) and the group member list. Students under 18 need a consent form from a person with parental authority, and if someone goes on your behalf, a power of attorney and that person’s identity document are also needed. Some facilities carry out a use screening at registration.
• 4. Wait for the notice. When the screening is finished, a “User Registration Notice” arrives. It takes about 2 to 4 weeks from reception, and this is the longest wait before you can book. You log in with the temporary password in the notice, register your own password and start using the system.

To avoid going to a bank or a facility counter, there is online user registration. Prepare a smartphone and an identity document (My Number Card, driver’s license or health insurance card; with the My Number Card, the 6 to 16 digit PIN for the signature certificate). Pre-registration issues a user ID, but it cannot be used until online identity confirmation and the facility’s approval are finished, which also takes about 2 to 4 weeks from reception. Online registration does not set up a debit account, so if you want direct debit, register separately with the “Fukuoka City internet direct debit service”. If you do not register, you pay by credit card in the system before the day of use, or at the facility counter (some facilities cannot take payment at the counter). Details are on the Fukuoka City page on user registration for the public facility guide and reservation system (Japanese).

Registration expires if you do not use the system for 2 years from the registration date or the last day of use (no lottery application or use application). Registrants eligible for reductions and similar may have an expiry date, and to continue you apply for renewal before it. If your name, address, phone number, debit account or members change, you apply for a change. For a change of debit account, applications received up to about the 20th of each month take effect from the next month’s debit, and those received from about the 21st to the end of the month from the month after.

3. Step 1′: Fukuoka City General Gymnasium user registration (one visit needed)

The Fukuoka City General Gymnasium in Teriha accepts registration for groups or clubs with 10 or more members. When you send the representative’s address, group type and purpose of use from the application screen of the facility reservation system, a temporary ID and password arrive by email. You log in, complete “user registration” and “group member list registration”, and when you receive the email saying provisional registration is complete, the representative visits with an identity document (a driver’s license, My Number Card or similar showing photo, name, address and date of birth) and the group member list. After confirmation you receive a user registration card, and an email with the permanent ID and registration number arrives.

You cannot register twice with the same purpose and the same members. A group made up only of junior high school students or younger children also cannot register, and a responsible person (a parent) who can take responsibility registers. A group mainly made up of members with physical or mental disabilities who live in the city must show the certificates of all the members concerned. Fukuoka City General Gymnasium use guide (exclusive use), PDF (Japanese)

4. Step 2: Lottery schedule (the 1st to the 14th, 3 months before the month of use)

In both systems, the starting point is 3 months before the month of use. For use in February 2027, you apply for the lottery from November 1 to 14, 2026, the lottery is on the 15th, and you apply for use (for the General Gymnasium, a use permit) from the 16th to the 19th.

At Jonan Gymnasium, what you reserve in Cominet is the main hall, the archery range, the small gym, the martial arts room, the health and fitness consultation room and the meeting room, and only the meeting room is booked by phone or at the counter (how to use Jonan Gymnasium on its official site, Japanese).

5. Step 3: Payment (Cominet by direct debit on the 15th of the next month, the General Gymnasium by the deadline after permission)

The Cominet usage fee is debited from your registered account on the 15th of the month after use (the next business day if it is a bank holiday). The scheduled debit amount is announced on the 10th of each month in a message in the system. You can also choose credit card payment in the reservation system, but this can be done only from the start date set by each facility until before the start of use. Some facilities take payment at the counter.

If direct debit fails, you pay with a payment notice that arrives around the end of the debit month. Use of the system is suspended until payment is confirmed, and you cannot apply for the lottery or for use. It usually takes 2 to 3 weeks after payment until the suspension is lifted (Fukuoka City page on payment of usage fees, Japanese).

At the Fukuoka City General Gymnasium, use is confirmed at the moment you apply, so payment is due by the deadline. For the main arena, sub arena, martial arts hall and archery range won in the lottery (including a multipurpose room used together with them), the deadline is 7:00 p.m. on the 19th of the lottery month (application period: 16th to 19th; earlier than the use permit application deadline of midnight on the 19th), and for a multipurpose room alone it is the end of the lottery month. If you pay the fee for a vacant facility in cash, it is within 10 days of the permit date (if the day of use is within 9 days of the permit date, by 7:00 p.m. the day before). Without payment, the use permit becomes void. You pay in cash at the general reception, or by direct debit or credit card in the reservation system.

6. Cancellation fees differ by facility (Cominet is free up to 10 days before)

For Cominet gymnasiums, there is no cancellation fee if you cancel up to 10 days before the day of use, half from 9 to 5 days before, and the full fee from 4 days before. You can cancel in the system until 7:00 p.m. the day before the day of use, but you cannot cancel only part of the time slot you booked. To cancel while the system is suspended, call the service center (Fukuoka City page on canceling a booking, Japanese).

At the Fukuoka City General Gymnasium, the larger the facility, such as the arena, the earlier the cancellation fee starts.

If you use a multipurpose room, seminar room or meeting room of the General Gymnasium together with the arena or martial arts hall, it is treated the same as the arena. If you want a refund by bank transfer after paying in full, the transfer fee is paid by the user. Only the person who registered can cancel from the reservation system, and to cancel or change at the counter, you contact the general reception and then submit a “use cancellation notice” or an “application for permission to change use”.

7. On the day, and for tournaments

A group that booked through Cominet tells the facility counter its user ID and the name of the booker (group name) on the day and follows the staff’s instructions.

At the Fukuoka City General Gymnasium, the organizer (the person in charge of management) must go to the general reception when entering. Even if you use it on consecutive days, you need to check in each day of use. For a tournament or an event, hold a prior meeting with the facility staff by the day before 1 month before the month of use, and take the necessary documents then. You also submit the “ancillary facility and equipment statement” to the general reception by the same deadline if you use ancillary facilities or equipment. Accidents during use are the organizer’s responsibility unless the designated manager is grossly negligent, so appoint a manager. For events with many spectators, assign security staff or contract a security company.

For large tournaments at city gymnasiums, requests are accepted in the previous year, separately from the monthly lottery. This covers tournaments hosted, co-hosted or run by Fukuoka City, the Fukuoka City Sports Association and its member groups. For fiscal year 2027, reception closed on October 9, 2026 after the first and second coordination rounds. For inquiries, contact the Project Division of the Fukuoka City Sports Association (092-407-8381).

8. Group fees at Fukuoka City gymnasiums (Jonan Gymnasium as an example) and reductions

The exclusive-use fee changes with the facility and time slot. For the whole main hall at Jonan Gymnasium, the fees are as follows (half the hall is about half).

The martial arts room and the health and fitness consultation room are in 2-hour units, ¥1,300 to ¥2,550 on weekdays and ¥1,550 to ¥3,050 on weekends and holidays. A separate fee applies to events that charge admission.

The Fukuoka City General Gymnasium has group reductions: it is free for groups mainly made up of people aged 70 and over who live in the city, and for groups mainly made up of members with physical or mental disabilities who live in the city. Groups mainly of people aged 65 to under 70 who live in the city, and groups mainly of members under 18, pay 50% of the general fee. Events hosted by Fukuoka City or the Fukuoka City Sports Association, and events co-hosted with part of the costs shared, are free, and events supported with part of the costs shared are 70% of the general fee.

For the fees and slots when an individual uses a gymnasium for just 2 hours, see our article on open sessions at Fukuoka City gymnasiums (Japanese), for training rooms see our comparison of Fukuoka City gym fees (Japanese), and for how to use the whole reservation system including tennis courts see our article on the public facility guide and reservation system (Japanese).

9. If it is your first time, start 4 months before (counting back, and who to ask)

To apply for the lottery on the 1st to the 14th of the month 3 months before the month you want to use, user registration must already be finished. It takes 2 to 4 weeks until notice, so if it is your first time, start registering 4 months before the month you want to use as a realistic line. If you want to use it in February 2027, registration may not be in time for the lottery deadline of November 14, and then you would look for vacant facilities in the first-come, first-served reception (from 9:00 a.m. on November 20 for Cominet, and from 5:00 a.m. on November 20 for the General Gymnasium).

If you get stuck with registration or operation, contact the Fukuoka City Public Facility Guide and Reservation System Service Center (092-716-7373, 9:00 a.m. to 6:00 p.m., except December 29 to January 3). The service center does not take bookings themselves. The Fukuoka City General Gymnasium is closed on the 3rd Monday of each month (the next weekday if it is a holiday), and the phone does not connect on that day.

Sources

9 pages we checkedShow

• public facility guide and reservation system “Cominet”
• facility use guide page of the Fukuoka City General Gymnasium
• Fukuoka City public facility guide and reservation system user registration guidelines (PDF)
• Fukuoka City page on user registration for the public facility guide and reservation system
• Fukuoka City General Gymnasium use guide (exclusive use), PDF
• how to use Jonan Gymnasium on its official site
• Fukuoka City page on payment of usage fees
• Fukuoka City page on canceling a booking
• Japanese version of this page (日本語版)

Checked with official pages on October 17, 2026 (Japan time).