Applying for a Japanese Passport in Ehime: Your City’s Counter, ¥9,300 for 10 Years, Sundays in Matsuyama (2026)

Passport application and collection in Ehime

Among the counters checked, the Matsuyama City Passport Center alone opens on Sundays and public holidays for applying and collecting.
From July 1, 2026, a 10-year passport for ages 18 and over costs ¥9,300 at the counter or ¥8,900 online.
Collection takes about a month in Saijo City, Shikokuchuo City and Uwajima City.

This page is general information from official sources. It is not legal advice. For your own case, ask the passport counter you plan to use.

A Japanese passport (旅券, ryoken) is for Japanese nationals. That includes, for example, a child of an international couple who holds Japanese nationality. A passport from any other country comes from that country’s embassy or consulate, and this page does not cover it.

In Ehime Prefecture, you apply for and collect a passport at the counter of the city or town where you are registered as a resident. This page explains how to find your counter, what it costs since July 2026, what to bring, and when you can collect it. The official pages are in Japanese. The ones we read do not say whether counter staff speak English, so the steps below show what to look for on the form and the screens.

In short

You apply at your own city or town office, not at the prefectural office. The prefecture’s special counter is only for urgent cases (section 1).
Since July 1, 2026, a 10-year passport for adults costs ¥9,300 at the counter or ¥8,900 online. A 5-year passport for under-18s costs ¥4,800 or ¥4,400. You pay when you collect it (section 3).
Sundays: among the counters we checked, only the Matsuyama City Passport Center is open on Sundays and public holidays, for both applying and collecting (section 2).
You collect it yourself, at the same counter, whatever your age. The prefecture’s guide is 9 days later in Matsuyama City and 11 days later elsewhere, weekdays only, but some cities now say about a month (section 6).
With a My Number Card you can apply online and visit the counter only once, to collect it (section 5).

Checked with official pages on October 10, 2026.

Counter	Apply	Collect	Sunday
Matsuyama City	9:00–17:30	9:00–18:00	Apply and collect
Imabari City	Weekdays 8:30–17:00	Mon, Wed until 19:00; others 17:15	Closed
Niihama City	Weekdays 8:30–17:00	Thu until 18:15; others 17:15	Closed

1. Who can apply in Ehime, and where?

Ehime Prefecture

Ehime has passed passport work to all of its cities and towns, so you apply at the office of the city or town where you are registered as a resident. You cannot choose another city’s counter. If your certificate of residence (住民票, jumin-hyo) is in Matsuyama, you apply in Matsuyama even if you work in Imabari.

People who live in Ehime but are registered somewhere else, for example students or people on a single-posting assignment, can sometimes apply where they actually live. This is called a “residence application” (居所申請, kyosho shinsei). Ask the counter before you go. At Matsuyama City, you must come in person. Bring a copy of your certificate of residence that shows your registered domicile (本籍, honseki) and was issued within 6 months. Also bring one item that shows you live in Matsuyama: mail with a postmark from the last 3 months, the original of your lease, or a utility bill from the last 3 months.

The prefecture’s Special Passport Counter (愛媛県特別旅券窓口) is for people who cannot use their city counter in time, for example because a relative abroad is seriously ill or a business trip came up suddenly. Call it first on 089-923-5456 (weekdays 8:30–17:15, closed on public holidays). Its address is the same as the Matsuyama City Passport Center: the second floor of the Fuji Grand Matsuyama annex.

2. Which counter is open when?

Matsuyama City, Imabari City, Niihama City and five more cities

The three counters in the table above are described below. The counters of all 20 cities and towns are on the prefecture’s counter list (愛媛県内の旅券窓口, Japanese, updated April 1, 2026), which links to each city’s page. Hours differ by city, so check your own city’s page.

The table shows five more cities whose pages we read. All are closed on Saturdays, Sundays and public holidays. Their counters also close from December 29 to January 3.

City	Apply	Collect	Time to collect
Saijo City	Weekdays 8:30–17:00	Same days	About 11 days; about a month for now
Shikokuchuo City	Weekdays 8:30–17:00	Thu until 19:00; others 17:15	About a month
Seiyo City	Weekdays 8:30–17:15	Thu until 18:15 (main office only)	About 2 weeks
Uwajima City	Weekdays 8:30–17:00	Until 17:15	About a month
Ozu City	Weekdays 8:30–17:00	Thu until 18:30; others 17:15	11 days (page updated January 2026)

These come from the pages of Saijo City (updated September 1, 2026), Shikokuchuo City (July 1), Seiyo City (July 1), Uwajima City (September 18) and Ozu City (January 13, 2026, before the fee change, so treat its day count as a guide). Saijo and Uwajima say the fee cut raised the number of applications, so the 11 days on their pages may be longer.

Matsuyama City Passport Center

Residents of Matsuyama City handle all passport business here. It is on the second floor of the Fuji Grand Matsuyama annex, next to the city’s Citizens Service Center at Fuji Grand Matsuyama. You apply from 9:00 to 17:30 and collect from 9:00 to 18:00. It has no regular closed day and is open on Saturdays, Sundays and public holidays. It closes only from December 29 to January 3.

The center also issues family register extracts for people whose registered domicile is in Matsuyama, and sells revenue stamps and Ehime Prefecture stamps. If your registered domicile is elsewhere, you can still get an extract with photo ID, but only during City Hall’s weekday hours (until 17:00). The pages we read do not say anything about parking, so ask by phone if you drive.

Name	Matsuyama City Passport Center
Address	1-5-10 Miyanishi, Matsuyama City (Fuji Grand Matsuyama annex, 2F)
Hours / Closed	Application 9:00–17:30, collection 9:00–18:00; open Saturdays, Sundays and public holidays (closed December 29–January 3)
Phone	089-926-3330
Map	Open in Google Maps ↗
Official site	Open the official site ↗

↑ Back to the comparison table

Imabari City Hall (今治市役所), Citizens Division

The counter is on the first floor of the main building. Branch offices and community centers do not handle passports. You apply on weekdays from 8:30 to 17:00. You collect on Tuesdays, Thursdays and Fridays until 17:15, and on Mondays and Wednesdays until 19:00. The 17:15–19:00 hours on Mondays and Wednesdays are for collecting only, not for applying.

Imabari City says it takes about 2 weeks. If you apply at the counter, staff tell you the expected collection date. If you apply online, the date arrives on Mynaportal after the review. Show the application receipt (申請受理票) for a counter application, or the QR code on Mynaportal for an online one.

Name	Imabari City Hall (Citizens Division)
Address	1-4-1 Bekkucho, Imabari City
Hours / Closed	Application Mon–Fri 8:30–17:00; collection Tue, Thu & Fri 8:30–17:15, Mon & Wed 8:30–19:00; closed Saturdays, Sundays, public holidays and New Year period
Phone	0898-36-1532
Map	Open in Google Maps ↗
Official site	Open the official site ↗

↑ Back to the comparison table

Niihama City Hall (新居浜市役所), Citizens Division

Only the passport counter on the first floor of City Hall takes applications and hands out passports. It handles weekdays only: applications 8:30–17:00 and collection 8:30–17:15. On Thursdays, collection stays open until 18:15.

Revenue stamps and Ehime Prefecture stamps are sold at the shop on the first basement floor of City Hall. Niihama City says to count about 11 days for a counter application and about 10 days for an online one, including the day you apply. It suggests applying at least a month before you travel.

Name	Niihama City Hall (Citizens Division)
Address	1-5-1 Ichinomiyacho, Niihama City
Hours / Closed	Application Mon–Fri 8:30–17:00; collection 8:30–17:15 (until 18:15 on Thursdays); closed Saturdays, Sundays, public holidays and New Year period
Phone	0897-65-1232
Map	Open in Google Maps ↗
Official site	Open the official site ↗

↑ Back to the comparison table

3. How much does a passport cost?

Official rule (Japan)

For applications from July 1, 2026, a 10-year passport costs ¥9,300 at the counter and ¥8,900 online. A 5-year passport, now only for under-18s, costs ¥4,800 or ¥4,400. Before that, the 10-year passport cost ¥16,300 at the counter (¥15,900 online), according to the prefecture.

Type	At the counter	Online
10-year (age 18 and over)	¥9,300	¥8,900
5-year (under 18)	¥4,800	¥4,400
Same expiry date (age 18 and over)	¥5,800	¥5,400

The “same expiry date” type is for changing your name or registered domicile while keeping the expiry date of your current passport. The fee is a national revenue stamp plus an Ehime Prefecture stamp (愛媛県収入証紙). For a 10-year passport at the counter, that is ¥7,000 plus ¥2,300. Online, the prefectural part is ¥1,900.

You pay when you collect the passport, not when you apply. For a counter application, you stick the stamps on the receipt you were given at the time of application. Matsuyama City’s center sells both kinds of stamp, and Niihama City sells them at the City Hall shop. If you applied online, you can instead pay by credit card online, using the link in the notice that arrives on Mynaportal.

If you do not collect a passport within 6 months of issue, it becomes invalid. If you then apply again within 5 years, the fee is higher. When the passport you let lapse was applied for on or after July 1, 2026, the extra is ¥9,000 for a 10-year passport and ¥4,500 for a 5-year passport. For one applied for between March 27, 2023 and June 30, 2026, the extra is ¥6,000 (prefecture page).

4. What do I bring to apply at the counter?

Matsuyama City (other cities’ pages list the same items)

First-time applicants and people whose passport has expired need a family register extract (戸籍謄本, koseki tohon). Renewals do not, if the details on your valid passport have not changed. The form is a single sheet, which you can pick up at the counter or download from the Ministry of Foreign Affairs. The name on the form is written in Hepburn romanization, so check the spelling rules on your city’s page.

Application form (一般旅券発給申請書).
Family register extract: one copy issued within 6 months. If family members who share the same register apply at the same time, one copy covers all of you.
Photo: one, taken within 6 months, 45 mm tall and 35 mm wide. Photos can be sent back for hair over the eyes, colored contact lenses or shadows on the face.
ID: one item such as a My Number Card, a driver’s license or a valid passport. Otherwise two items from the counter’s list, for example a health insurance eligibility certificate and a student ID with a photo. Bring originals, not copies.
Renewal: your current passport. Expired passports are also checked if you still have them.

If the details on your valid passport have not changed, you can skip the family register extract. A minor’s application is the exception: if the parent or guardian cannot be identified without the register, it is still needed. For applicants under 18, a parent or guardian signs the back of the form. If the guardian lives far away, they can send a consent form (旅券申請同意書) instead.

5. Can I apply online?

Official rule (Japan)

With a My Number Card and a smartphone, you can apply on Mynaportal (マイナポータル), first-time applications included, and you do not have to get a family register extract. Your family register data is linked electronically, and the only counter visit is to collect the passport (Ehime Prefecture, online application page, Japanese). Mynaportal is in Japanese.

Prepare. You need the My Number Card, the password for its signature certificate (署名用電子証明書), and a smartphone with the Mynaportal app. For a renewal or a change of details, also have your current passport.
Take the photo and signature in the app. The app can take the photo, or you can upload one from a photo studio. Sign in large, dark letters on white paper and photograph it.
Watch “Things to do” (やること) on Mynaportal. Requests to fix your photo or signature arrive there. The prefecture says many applications need corrections, and the review stops until you fix them.
Collect it in person. The pickup date arrives on Mynaportal. Bring the QR code from the notice.

Children under 15 cannot apply for themselves. A parent or guardian is set as the agent on Mynaportal and applies for them. Ages 15 to 17 can use their own My Number Card, with a consent form. Matsuyama City suggests a counter application if you are in a hurry, because staff check your documents on the spot. Counters cannot see an online application right after you submit it, so wait a while before you phone.

Important

Niihama City lists these times when online applications are not possible: Sunday, October 11, 2026, 0:30–2:00, and Friday, October 16, 18:00 until Sunday, October 18, 24:00. During the October 16–18 period you can see your status but cannot resubmit corrections. Counter applications still work (Niihama City page, updated October 2, 2026).

6. When and how do I collect it?

Ehime Prefecture

The prefecture’s guide, as of August 3, 2026, says a counter application is ready 9 days after the counter accepts it in Matsuyama City and 11 days after elsewhere. For an online application, it counts from the day after the review is finished: 7 days in Matsuyama City and 8 days elsewhere. Weekends and public holidays are not counted (Ehime Prefecture, fee change page, Japanese).

The real wait varies by city. Matsuyama City says 10 days to 2 weeks, Imabari City about 2 weeks and Niihama City about 11 days. Saijo, Shikokuchuo and Uwajima cities say to expect about a month for now, because the lower fee brought more applications.

You must collect it yourself at the counter where you applied, whatever your age. A parent cannot collect a child’s passport. For a counter application, bring the receipt you were given. For an online one, bring the QR code from Mynaportal. A passport not collected within 6 months of issue becomes invalid.

Passports are now printed at the National Printing Bureau, so delays happen. Before you go, check the Ministry of Foreign Affairs’ pickup date search (Pasuken, Japanese) to see whether your passport has reached the counter.

7. How early should I apply before winter travel?

Editors’ estimate based on official day counts

Calendar for December 2026. Apply on the 7th, collect in Matsuyama City from the 18th and in other cities from the 22nd — If you apply on Monday, December 7, you can collect in Matsuyama City from Friday, December 18, and elsewhere from Tuesday, December 22 (editors count from the prefecture’s day counts)

Counters close from December 29 to January 3, so for travel over the winter holidays, apply in November (editors’ estimate). Matsuyama City warns that an application made on December 18 or later may only be ready on January 5, 2027 or after (Matsuyama City, year-end closure, Japanese).

For example, if you apply on Monday, December 7, the prefecture’s guide gives Friday, December 18 in Matsuyama City (9 days later) and Tuesday, December 22 elsewhere (11 days later). If you apply on Monday, November 16, the November 23 holiday falls in between. Collection is then Monday, November 30 in Matsuyama City and Wednesday, December 2 elsewhere (editors’ count). In a city that says about a month, a December 7 application may not be ready until after the New Year holidays. Check your own city’s page and Pasuken.

Common questions

Can I apply on a Sunday?

Matsuyama City Passport Center is open on Sundays and public holidays for both applying and collecting. The other counters we checked are open on weekdays only.

Can I apply in the city where I work?

In principle you apply where you are registered. If you live in another city from your registration, for example as a student or on a single-posting assignment, you may be able to apply where you live. Ask the counter first.

Can a parent collect a child’s passport?

No. The applicant collects it in person, whatever their age.

Do I still visit a counter if I apply online?

Yes, once, to collect it at the counter of the city or town you applied through.

Next steps

Moving to Matsuyama City: register within 14 days, then health insurance, child allowance and your My Number Card

Sources (checked October 2026)

9 pages we checked

1. Who can apply in Ehime, and where?

2. Which counter is open when?

Matsuyama City Passport Center

Imabari City Hall (今治市役所), Citizens Division

Niihama City Hall (新居浜市役所), Citizens Division

3. How much does a passport cost?

4. What do I bring to apply at the counter?

5. Can I apply online?

6. When and how do I collect it?

7. How early should I apply before winter travel?

Common questions

Sources (checked October 2026)

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